Vacancies

 

FINANCE ADMINISTRATOR

 

JOB DESCRIPTION

We are seeking a part time Finance Administrator to join our small and friendly team at the Suzanne Sparrow Plymouth Language School in Plymouth. We are a private, family run language school, teaching English as a foreign language to international students. The ideal candidate will have experience of accounting software, excellent communication skills, and be able to work independently as well as part of a team. Reporting to the Principal and Vice Principal, the successful applicant will be responsible for a range of finance duties essential to the successful running of the school.

LIST OF DUTIES

  • Student Invoicing:
    • Invoicing students and groups through Class System
    • Allocating income on Class and on Quickbooks
    • Reconciling receipts
    • Debt collection
    • Paying of agent commission
    • Processing of any refunds
  • Homestay payments:
    • Running weekly accommodation payment reports on Class every Monday
    • Adding any manual adjustments
    • Paying homestay providers via direct bank transfer and weekly bacs run
    • Sending remittances
    • Resolving any homestay payment issues
  • Suppliers (Purchase Ledger)
    • Adding supplier invoices to Quickbooks
    • Paying suppliers using internet banking
    • Matching payments though the bank feed
    • Online filing of supplier bills and related payments
  • Student Income (Sales Ledger)
    • Identifying student income through the bank feed on Quickbooks
    • Adding the payments to the student or agent account in the Class Ledger
    • Matching payments through the bank feed as a sales receipt
  • Other
    • Ordering stationery and supplies for the school
    • Maintenance of the Petty Cash book and spreadsheet

Applicant Profile

Candidates should:

  • Be educated to degree level
  • Have experience of accounting software (e.g. Quickbooks) and proficiency in Microsoft Excel
  • Have previous experience in a finance role
  • Have experience of CRM/Databases
  • Have excellent communication skills and command of the English language, both written and verbal
  • Have excellent organisational skills
  • Be able to work independently as well as part of a team

References will be obtained and a DBS check carried out prior to employment being offered, in line with the School’s Safer Recruitment and Safeguarding Policies.

Contract Type

Permanent, part time.

3 month probationary period

Working Hours

16 hours per week – over 3 days per week, start and finish times negotiable, but must include Mondays and Wednesdays.

Salary

£24,000-£28,000 p/a (pro-rata £10241.92-£11947.52) depending on experience

Benefits

On site parking

Company pension

Potential for flexible working and additional hours

Work Location

In person – potential for flexible working

Reporting to the Principal & Vice Principal

Application Deadline

31.01.2025

Start Date

01.03.2025

Application to: study@sparrow.co.uk

TEACHING

We welcome applications from teachers interested in working at our school, particularly with the following qualifications or equivalent:

Degree + Cambridge CELTA or Trinity CertTESOL

Degree + Cambridge DELTA or Trinity Diploma

Applicants with other suitable qualifications and experience are always seriously considered.

Please send your current CV and a covering letter/e-mail to the Director of Studies: philip@sparrow.co.uk

In line with our commitment to safeguarding, during our recruitment process all applicants will be required before appointment to:

  • be DBS checked
  • provide a minimum of two references (referees will be asked whether there is any reason why applicants should not have responsibility for, or substantial access to, persons under 18).
  • provide proof of ID
  • explain any gaps in their CV